Problem/Motivation
There are people in the community that want to help and enable the Friday Get Involved Sprint, but the do not have a way to track what needs to be done, or what one small part they can help with.
irc factoids in the mentoring channel, tweets between some people, emails, google spreadsheets and docs are ok, but they are not totally "in the open".
A goal for DrupalCon Amsterdam is for many participants to be set up with dev tools before the “First Time Sprinter Tools Workshop” or at least have it synced before they come to the conference
Complete migration of drupalmentoring.org features into d.o: #2173425: [META] Merge DrupalMentoring.org features into Drupal.org.
There is more to do to get ready for DrupalCon. This meta is about things not dealing with d.o.
Proposed resolution
Use issues to track some of the things to do, or some things blocking improvement in the DrupalCon Friday sprint. For now, issues in this project will suffice. (Component Miscellaneous).
Remaining tasks
- (ongoing) Open issues (based on timeline).
- (ongoing) Ping people about certain issues so we can centralize and open the conversations.
- #2476891: (BCN, due: 2015-06-01) DrupalCon scholarship and grant deadline. Make sure key mentors apply. DrupalCon scholarship and grant deadline
- #2476895: (BCN, Due: 2015-01-01) Contact DA about budget needs for sprints Contact DA about budget needs for sprints
- #2477547: (BCN, Due: 2015-07-01, 2015-08-01, 2015-09-01, 2015-09-15) Remind people to sign up to mentor Promote sprint mentoring scholarships
- #2476905: (BCN, Due: 2015-03-01) Ask about network needs, number of access points, etc. ask about network needs, number of access points, etc.
- #2239073: Figure out how to automatically generate list of mentors HTML Figure out how to automate list of mentors on event page.
- #2288473: rename sprint rooms and provide signage wording Change names of workshop and mentored sprint stuff to be more clear provide signage wording to the DA
- First Time Sprinter Tools Workshop
- Mentored Core Sprint
- General Sprint
- Get a "I want to be mentored on Friday" (or) "I will be a first time sprinter" checkbox on the drupalcon ticket thing. (too late to change for Amsterdam, find out who to talk to for LA) #2479491: Checkbox on drupalcon registration for sprints
- #2460555: Submit community booth signup for DrupalCon Submit community booth signup
- #2477541: (BCN, Due: 2015-02-01) Estimate number of mentors needed. 53 Estimate # mentors (35 needed?)
- confirm t-shirt order date (covered under #2476895: (BCN, Due: 2015-01-01) Contact DA about budget needs for sprints, DA is handling it)
- #2477487: (BCN, Due: 2015-05-?) Write the content for sprint pages. Make sure the sprint page is accurate
- #2476895: (BCN, Due: 2015-01-01) Contact DA about budget needs for sprints Get budget numbers for mentor thankyou dinner and other expenses
- #2235971: Update mentor booth sign (slides on thumb drive for monitor) with list of BoFs create a template for future cons (like cards, signs)
- #2294267: Improve Dev Stack installation process for Drupal 8 mentoring at DrupalCon Amsterdam Assigned to: realityloop Improve Dev Stack installation process
- #2477511: (BCN, Due: 2015-06-01) Recruit mentors Begin recruiting mentors (recognize sponsors on mentor communications)
- #2476891: (BCN, due: 2015-06-01) DrupalCon scholarship and grant deadline. Make sure key mentors apply. scholarships and grants announced by the DA.
- #2477511: (BCN, Due: 2015-06-01) Recruit mentors Announce a deadline for requesting free mentor tickets
- #2477551: (BCN, Due: 2015-07-01) Decide who gets mentor free tickets select the mentor ticket recipients and notify people
- #2479587: Regroup Re-group with key mentors and DA
- #2460557: Mentoring Booth Booth kit. Make a doc to list the things the booth needs. Buy shipping container. Stock it. Ship it.
- #2298597: Sprint room supplies kit Sprint room kit.
- #2477567: (BCN, Due: 2015-08-09) Make sure print order was submited Make sure all print orders are in
- #2235913: Add sprint info slide to generic template deck Assigned to: hestenet Add sprint info slide to generic template deck
- #2235925: Contact presenters for including sprint information Contact presenters for including sprint information
- #2235951: LAX: Plan what BoFs to suggest and where BoFs will be held Plan what BoFs to suggest and where BoFs will be held
- #2236093: Update core mentor google calendar with drupalcon bofs and mentor events Assigned to: star-szr Update core mentor google calendar with drupalcon bofs and mentor events
- #2407363: Find place for DrupalCon mentor thankyou dinner Find a place to host mentor dinner. Estimate 40 people. Needs to have meat, vegetarian and vegan options. Maybe a buffet.
- #2235971: Update mentor booth sign (slides on thumb drive for monitor) with list of BoFs Update mentor booth sign with list of BoFs
- #2288473: rename sprint rooms and provide signage wording Contact DA Regarding signage wording. Ensure names of sessions are correct, and the guidance for who should go to which room are present on the sign.
- #2336375: DrupalCon mentor spreadsheet make giant signup google spreadsheet for sprint mentors and booth, (LA)
- #2460553: DrupalCon mentoring booth tasks general booth tasks(might be duplicated)
- #2479597: Remind DA/Infra/testbot people of the up coming sprint Remind DA/Infra/testbot people of the up coming sprint
- #2460565: Google doc for mentor booth instructions Make google doc for mentor booth instructions
- (done) Make a Groups.drupal.org group for the d.o sites "active task" part of the workshop. https://groups.drupal.org/i-was-drupalcon-sprint-participant
- #2341025: Blog about getting ready for DrupalCon sprints Assigned to: tatarbj Update mentor instructions, blog about experienced contributors getting ready for sprint
- #2478285: (BCN, Due: 2015-09-12) Make sure IRC connection limit is raised notify freenode regarding irc limits
- #2479609: Draft an email to the people who have signed up to sprint reminding them useful things about sprint participation. Draft an email to the people who have signed up to sprint
- #2479615: Thank Sprint Sponsors Thank sprint sponsors
- #2479623: Draft and schedule tweets Another Tweet promoting # mentors signed up/needed from @drupalmentoring
- #2478865: (BCN, Due: 2015-09-?) Remind mentors to sign up on spreadsheet Remind mentors to sign up in giant spreadsheet
- #2478905: (BCN, Due: 2015-09-24) Make thumb drives with stuff for setting people up. Make thumb drives with tools downloads
- (ongoing, @YesCT) Find people to take on the day roles (see below)
Week of DrupalCon Barcelona
Planning Leads
Coordinator: @YesCT
Mentored communication coordinator: @alimac
First-time Sprinter Workshop planning @rcoss @realityloop @alimac
Booth coordinator (responsibilities, issues): @David Hernández
Other: @rachel_norfolk
Day | Task |
---|---|
Monday 2015 Sept 21 | Booth
|
Tuesday 2015 Sept 22 | BoFs
|
Wednesday 2015 Sept 23 | BoFs
|
Thursday 2015 Sept 24 | BoFs
|
Friday 2015 Sept 25 | Mentored Core Sprint and Community Tools Workshop (see below) |
Sprint Day
Role and responsibilities | Who is doing it |
---|---|
Sprint Coordinator | @YesCT |
Mentored Sprint Room Point-person | ?? (@Deciphered) |
First-time Sprinter Workshop Point-person | @wylbur |
Spam Fighter (now known as "community" role) | @opdavies and @davidhernandez and ?? |
Photographer | @marcvangend (??), @stpaultim, more people ?? @jsmith @jthorson |
Take attendance
|
?? |
Topic Breakout Lead
|
|
Sign makers
|
|
Room monitors (2)
|
|
Greeters (6+)
| |
Commit coordinator | @YesCT or @xjm |
Experienced mentor, listen and review Experienced mentor to listen to mentor and participant groups share what they did that day, and then:
|
@akalata and roderik?? and ?? and ?? |
Mentor
|
Comments
Comment #1
rcross CreditAttribution: rcross commentedfrom #2232043: Get ADD2 ready for Drupal 8 mentoring at DrupalCon Austin - just noting that I think we should careful presenting ADD as a canonical development environment since many mentees consider this their introduction into the "right way" for drupal development tools. I think a vagrant based setup would be preferred, but at least having some indication that using ADD is mostly for quick/easy setup rather than a more robust/traditional/professional one. I've added #2232049: Get Vagrant D8 VM ready for Drupal 8 mentoring at DrupalCon Dublin as a child issue.
Comment #2
rteijeiro CreditAttribution: rteijeiro commentedComment #3
rteijeiro CreditAttribution: rteijeiro commentedComment #4
rteijeiro CreditAttribution: rteijeiro commentedComment #5
rteijeiro CreditAttribution: rteijeiro commentedComment #6
rteijeiro CreditAttribution: rteijeiro commentedComment #7
YesCT CreditAttribution: YesCT commentedaustin due dates, added @ to issue link so we can use assigned overview when appropriate, more tasks to open, etc.
Comment #8
YesCT CreditAttribution: YesCT commentedComment #9
YesCT CreditAttribution: YesCT commentedputting info from several docs and spreadsheets here. needs polish, order, dates, sub issues in some cases ... and people. :) getting it on the issue for now.
Comment #10
YesCT CreditAttribution: YesCT commentedComment #11
rcross CreditAttribution: rcross commentedI am willing to help with some of these tasks.
is the plan still to try separating the workshop into 2 parts? (community tools + dev env)
Comment #12
realityloopComment #13
xjmNotes from Austin retrospective:
https://docs.google.com/a/acquia.com/document/d/1RLX937VzxlYzzh-Molexmh-...
Comment #14
YesCT CreditAttribution: YesCT commentedComment #15
realityloopComment #16
realityloopComment #17
YesCT CreditAttribution: YesCT commentedupdate dates, regarding mentor tickets.
Comment #18
YesCT CreditAttribution: YesCT commentednote about @kgoel and spammer role
Comment #19
alimac CreditAttribution: alimac commentedAdded sprint room supply kit list.
Comment #20
Schnitzel CreditAttribution: Schnitzel commentedComment #21
YesCT CreditAttribution: YesCT commented@xjm and @stpaultim lets coordinate the tweeting (scheduled tweeting). tim, make a child issue and lets get the details and plan on that child.
Comment #22
YesCT CreditAttribution: YesCT commentedupdated freenode info.
added an item for a drupal.org / testbot heads up per new drupal.org section on https://www.drupal.org/core-mentoring/sprint-resources
Comment #23
chx CreditAttribution: chx commentedComment #24
YesCT CreditAttribution: YesCT commentedIf we start using this for Bogotá, we can just add deadlines in the items above in addition to the amsterdam ones.
for example, right now:
(2014 July) Begin recruiting mentors (recognize sponsors on mentor communications)
it would be something like
(2014 July, 2015 Jan) Begin recruiting mentors (recognize sponsors on mentor communications)
because the same things might need to be done, just different dates.
If something was not needed, maybe we note it as...
(2014 July, B N/A) Begin recruiting mentors (recognize sponsors on mentor communications)
where B N/A would stand for Bogotá Not Applicable
Comment #25
clemens.tolboomI get a 404 on https://amsterdam2014.drupal.org/get-involved-with-core
Comment #26
YesCT CreditAttribution: YesCT commentedmade #2336375: DrupalCon mentor spreadsheet to track that.
Comment #27
YesCT CreditAttribution: YesCT commented@clemens.tolboom re #25, I think the url got changed... is https://amsterdam2014.drupal.org/mentored-core-sprint what you were looking for?
Comment #28
clemens.tolboomRemoved https://amsterdam2014.drupal.org/get-involved-with-core from summary as that page is dead.
Comment #29
xjmAdding a day-of role for 2 mentors to mentor at the #d8cx sprint.
Comment #30
xjmComment #31
davidhernandezAdding child issue for getting a blog post up for 'getting ready' for Amsterdam.
Comment #32
alimac CreditAttribution: alimac commentedComment #33
alimac CreditAttribution: alimac commentedComment #34
alimac CreditAttribution: alimac commentedComment #35
alimac CreditAttribution: alimac commentedComment #36
alimac CreditAttribution: alimac commentedComment #37
xjmWe need to make sure the breakout room (E001) stays available for Hard Problems discussions. Can we assign this task to someone, maybe the room monitor for whatever room is nearby? A "Reserved" sign on the door would be good.
Comment #38
YesCT CreditAttribution: YesCT commentedWe need to clear out some old dates, make new ones for bogota and LA, and verify people are willing to do some things, or find new things or new people.
Comment #39
kgoel CreditAttribution: kgoel commentedComment #40
kgoel CreditAttribution: kgoel commentedComment #41
realityloopHi All,
As much as a I really want to be there, I won't be able to make it to LA.
I can however do all the task's listed above that are currently assigned to me.
What I will need is someone who is willing to run the tools installation part of the workshop to spend some time with me so I can run through what issues might crop up and how to address them (though I do think I've dealt with pretty much all of the known ones).
Cheers
Brian
Comment #42
YesCT CreditAttribution: YesCT commentedComment #43
kgoel CreditAttribution: kgoel commentedRemoved my name from booth lead. I am not sure if I am attending DrupalCon LA.
Comment #44
YesCT CreditAttribution: YesCT commentedspam fighter is now known as community role. updated in issue summary.
Comment #45
YesCT CreditAttribution: YesCT commentedtaking out bogota, and updating some LA things. need to update the BoF plan.
Comment #46
YesCT CreditAttribution: YesCT commentedadd just a list of people for barcelona
Comment #47
YesCT CreditAttribution: YesCT commentedComment #48
YesCT CreditAttribution: YesCT commentedComment #49
dinarcon CreditAttribution: dinarcon commentedI can be at the booth for LA 2015. Is this for Monday, May 11 only? Is there anything to do days/weeks before the conference?
Comment #50
YesCT CreditAttribution: YesCT commentedThanks!
Booth lead has some advance planning the months before. And communication during. Mostly can be there the first and last shifts of tuesday, Wednesday, and Thursday.
Comment #51
wylbur CreditAttribution: wylbur commentedComment #52
wylbur CreditAttribution: wylbur commentedJust confirmed with Cathy, I am in for leading the First-time Sprinter Workshop in LA! I'll work on cleaning up issues here in the coming weeks.
Comment #53
kgoel CreditAttribution: kgoel commentedI am going to be in LA.
@dinarcon - let's get in touch regarding booth setup, google doc for booth duty etc.
Comment #54
dinarcon CreditAttribution: dinarcon commentedSure @kgoel, thanks for your guidance. I use to be on #drupal-mentoring Let's be in touch.
Comment #55
kgoel CreditAttribution: kgoel commentedComment #56
kgoel CreditAttribution: kgoel commentedComment #57
eojthebraveChiming in to say I'm happy to help out with the First Time Sprinter workshop in whatever way I can. @wylbur or @YesCT, feel free to ping me if I can be of assistance.
Comment #58
chingis CreditAttribution: chingis commentedHi guys, I'm attending DrupalCon and I have something to offer developers due Drupal Code Sprint
We have a platform based on Docker which provides environment you need to start develop on Drupal
You can write code and debug remotely via SFTP/SSH, so you can just install IDE and start contributing
Please share your thoughts with me on that subject, thank you
Comment #59
alimac CreditAttribution: alimac commentedComment #60
shnark CreditAttribution: shnark commentedComment #61
shnark CreditAttribution: shnark commentedUpdating to do list with links to issues
Comment #62
shnark CreditAttribution: shnark commentedComment #63
shnark CreditAttribution: shnark commentedComment #64
shnark CreditAttribution: shnark commentedComment #65
realityloop@csandanov
There are some concerns that have been identified with virtual machine based setups in the context of installation during sprints.
Best you engage via:
https://www.drupal.org/node/2232049
and
https://www.drupal.org/node/2233509
Comment #66
geerlingguy CreditAttribution: geerlingguy as a volunteer commentedMore legibly formatted:
Comment #67
YesCT CreditAttribution: YesCT commentedupdating summary for barcelona. we still dont have a documented lead for the booth stuff.
Comment #68
YesCT CreditAttribution: YesCT commentedtrying to document the responsibilities, if someone can do this for the other roles, that would be great.
Comment #69
YesCT CreditAttribution: YesCT commentedour mentoring instructions are missing explicit steps to have mentors make sure participants read and follow the contributor tasks guidelines for the types of things people need to do on issues. https://www.drupal.org/contributor-tasks ... we should fix that, in both the irc instructions and mentoring at events doc pages.
https://www.drupal.org/core-mentoring/mentor-instructions
https://www.drupal.org/core-mentoring/mentoring-at-events
Comment #70
YesCT CreditAttribution: YesCT commentedhtml
Comment #71
David Hernández CreditAttribution: David Hernández as a volunteer commentedHi there,
I've been talking with YestCT and I think I can take care of the Booth coordination. I've been in the booth in Prague and Amsterdam, so I know what's involved. I'm also a "local" and I'm on the local organizers mailing list and I think that can help too.
Best regards,
David.
Comment #72
akalata CreditAttribution: akalata commentedDocs reviewed and updated per #69
Comment #73
YesCT CreditAttribution: YesCT commented@David Hernández Thanks! I know you have the experience and responsibility to handle the booth stuff well.
@akalata Thanks for updating those docs. Hopefully it will help the new mentors know they should be sharing a contributor task document with each of their participants. And using the review notes on those docs to review their participants work. :)
Comment #74
YesCT CreditAttribution: YesCT commentedHere is an issue to track finding a overall planning coordinator for NOLA: #2525922: (NOLA, Due: 2015-07-31) Find mentoring coordinator and planning lead for NOLA DrupalCon New Orleans
Comment #75
XanoI am on vacation now, but back next week with more time for community work (thank you, new job!). I will attend DrupalCon Barcelona, including the pre- and post-conference sprints. How can I help?
Comment #76
YesCT CreditAttribution: YesCT commented@Xano super! Since you have done booth things, you can help @David Hernández with booth things, before hand and help review work on Friday (and help new mentors and help make sure RTBC issues are really rtbc). And remember to fill out the mentor spreadsheet of awesomeness. :)
Comment #77
alimac CreditAttribution: alimac commentedComment #78
tatarbjI'm closing this issue as as part of issue queue clean-up meta: #2960983: [meta] Plan for Mentoring Project/Issue Queue. This does not mean topics in this issue is or was not important or completed.
As issue was clearly for DrupalCon Amsterdam, it seems an outdated one and could be closed as is.
Comment #79
tatarbj