Camp Planning 04/16/24

Meeting Notes:

Sponsors

Discussing and setting Sponsor levels for 2024

• Supporting ?
• Platinum: $2500
• Gold: ?
• Silver: $1000?
• Bronze: $500?
• Individual: ?

Next Steps

• Let’s schedule a run-down of sponsorship activities for the week.
• Do we have a script? If not produce one.
• Phoenix has templates and will share in Slack
• Call tracking: posted above
• Reach out to past sponsors of DrupalCorn, Flyover Camp
• Reach out to sponsors of other Drupal conferences the past 6 months?
• Reach out to out-of-town guests
• Chris Weber to create an issue on our issue queue for Testing kiosk

Venue

• Space spend executed
• Key discussion: Setting ticket prices
• Decide on Early Bird Ticket price

Marketing

• Promotion Schedule
• Blogging
• Website: We have the News feature now! (Shoutout to Wilbur)
• DropTimes
• Planet Drupal
• LinkedIn articles

Next Steps

• Figure out how to track engagement
• Setup a LinkedIn Group
• Facebook ads?
• Project Management
• Need for loose structure and jumping into small teams.
• Heavy utilization of Slack
• Calendar (new Google Apps domain)

Website

Domains operational
Enable session submissions for 2024
Fix needed: tcdrupal.org still goes to 2023 site
News section added.
Next Steps
Need to set up a syndication with Drupal Planet so our blog posts can make it to D.O.
Test Blog post teasers for socials
tcdrupal.org to redirect to 2024.twincitiesdrupal.org

Conference Programming

• Key discussion: Setting important dates (call for papers, close of papers)
• NO blocker to opening session submission, let’s do it!
• Update session submission dates

Social Events

• Follow up on venue details
• Bar Cart can be wheeled into the main room at Campus Club for $100 plus cost of alcohol
• Extra $ if we go past 5 o’clock