Camp Planning 2/20/24

At this planning meeting, we officially formed the first Twin Cities Drupal Camp board. We're actively recruiting 4 additional members to the board. In addition, we mapped out committee assignment and started assigning leads to each as follows:

Board members:

• Dan Moriarty, President
• Chris Weber, Project Manager
• Phoenix Heller, Treasurer
• Jer Davis, Vice President
• (open seat)
• (open seat)
• (open seat)
• (open seat)

Committees:

Project Management:
Lead: Chris Weber (board secretary)
Others: Dan Moriarty and Jer Davis (board president and vice president)

Sponsors:
Lead: ?
Others: Phoenix Heller (board treasurer)
Venue:
Lead: Board President
Others: (board vice president),

Budgeting: 3;
Lead: Phoenix Heller (board treasurer)
Others: Dan Moriarty (assist)

Marketing:
Lead: Blaine Cross
Others:

Website and Registration:
Lead: Wilbur Ince
Others: Chris Weber

Session Programming:
Lead: Jer Davis
Others:

Social/Parties:
Lead: Jer Davis
Others:

Volunteers:
Lead: ?
Others: ?

Code of Conduct:
Lead: Wilbur Ince
Others: ?

Next Steps

• (all) Recruit board members (4) and committee chairs
• Make a new list of volunteers, start asking for help
• Make a spreadsheet of committees and ask people to volunteer
• Shortlist of people to ask
• (Dan) Book venue and get started promoting (Blaine, Wilbur, Phoenix)
• Update homepage with new dates
• Send out ‘save the date’ email blast, along with call to volunteer
• Update Drupal Event boards
• Get stickers for promoting at future camps and cons
• (Chris) Start a project planning calendar
• (Jer) Update the DNS settings for tcdrupal.org so we can have email, GDrive
• Consider future schedule of meetings (6 months until camp!)

Meeting was held, notes are shared with volunteer team