Last updated 23 November 2016. Created on 20 January 2007.
Edited by, rjerome, catdevrandom, mlncn. Log in to edit this page.

Upon installation the Biblio module creates submenus under three separate menu:

1. Content/Add Content (node/add/biblio)
2. Structure/Content Types (admin/structure/types/manage/biblio)
3. Configuration/Content Authoring/Biblio Settings (admin/config/content/biblio).

Adding a Biblio entry (node/add/biblio)

The node/add/biblio link allows to either Paste/Lookup (RIS, PubMed, BibTex, DOI), or Select from a extensive Publication Type drop-down menu.
To use the latter, add a new biblio entry, navigate to Create content > Biblio (/node/add/biblio). Then

  • Select the publication type. This can be changed later, if needed.
  • The form will reload with the options related to the publication type you chose in the previous step.
  • Fields marked with a "*" are required.
  • Enter one author per line. In Drupal 6.x and above, the authors fields have the autocomplete feature, which means that existing entries in the database will be retrieved and suggested. It is useful to avoid multiple entries referring to one single author. If you need to add more authors, you can click on "More Authors" to get extra lines.
  • Drupal 6.x and above: you can use the drag and drop arrows to change the order in which the authors are shown.
  • When you see in the form a link with a small arrow icon on the left, it means that extra options are available, but are hidden to reduce the complexity of the form. You can click on the link to show/hide the options.
  • Other biblio fields: You can expand this section to see more fields available.

Importing records

The Configuration/Content Authoring/Biblio Settings (admin/config/content/biblio) controls how you manage your publications database. It contains eight tabs: Preferences, Fields, Publication Types, Authors, Keywords, Import/Export Mapping, Data Import, Export.

The Import/Export Mapping tab (admin/config/content/biblio/iomap) allows you to choose (by enabling/disabling, selecting/deselecting, or adding) Publication Types and Data Fields for each of the file formats, except PubMed.

The Data Import tab lets you import records from all the file formats listed in Modules/Biblio, including PubMed ID List, PubMed XML. The size of the imports may vary from a file with a few records to larger files with hundreds of records, using batch processing.

Editing a Biblio entry

You can navigate to the biblio entry you want to edit (either by finding it in the biblio list or via the /admin/content/node section). If you have permissions to edit the entry, you will see the option "Edit" on the top of the item. The options are the same as when adding an entry.

Deleting a Biblio entry

There are two ways of deleting entries:

  • Navigate to the entry you want to delete. Click on "Edit". On the bottom of the form, click on the button "Delete".
  • Navigate to /admin/content/node. Mark the checkbox related to the item(s) you want to delete. In the Drop-down box "Update options", on the top of the list, select "Delete" and click on "Update".

In both cases, you will be required to confirm the action. Remember that deleting items is an action cannot be undone!

Viewing the Biblio list

Sorting and ordering

The links on top of the Biblio list allow you to sort the items by different groups, one at a time. Clicking on the same item twice reverses the order the items are shown.


The list can be filtered by author by simply clicking on the author's name on the Biblio list.

However, more complex filtering rules can also be set by clicking on "Filter".

You can define the first filter by selecting the desired facet using the radio button, selecting the respective value you want and clicking on "Filter". This will take you back to the list of entries. if you want to further refine the filter, you can click again on "Filter", choose a new selection, and click on "Refine". The button "Undo" will remove the last filter you defined, and "Reset" will clear all filters.

Filtered lists can also be sorted and ordered as explained in the previous section.

Filters are persistent, and are kept even if you navigate away from the list. If you want to remove them and see the complete list again, you can click on the "Clear all filters" link on the top of the list.

Adding Biblio Citations Inline

First, the Biblio module references filter has to be enabled for an input format that applies to the content type you will be adding references to. For instance the default, at

Then you can use the syntax described there to add references to biblio resources within the text of other content:

<bib> or [bib]

Use <bib>citekey</bib> or [bib]citebkey[/bib] to insert automatically numbered references.

Footnotes integration

If the integration with the footnotes module is activated in the settings page, it will convert <bib> tags into <fn> tags. This will cause intermingled <bib> and <fn> tags to be sequentially numbered. For this to work, you must put the <bib> filter ahead of the <fn> filter in the filter chain. If this option is not set, <bib> and <fn> tags will be handled separately.

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