Camp Planning 08/06/24

Meeting Notes:

Top priorities
Time is running short! 5 weeks until Camp begins! 37 days.

Committee updates

Sponsors - Wilbur

• Pantheon - paid
• TEN7 - sent another slack message today, but no word back.
• Horizontal Digital - @jerdavis says this looks, so hopefully this drops soon.
• Acquia - @danmoriarty
• Drupal Easy - We reached out with info on Silver sponsor social media last week. We'll reach out again next week with follow up.
• Patrick Anderson - confirmed something is happening with Cheppers
• Palantir - sent another email today to George and Tiffany
• ALL emails to signed up sponsors are SENT! - codes

**TO DO: Sponsor text on website needs to be checked for accuracy
Tasking volunteers is needed – Eva or Patrick?

Marketing - Blaine

• Blog posts - Blaine is working on Preston’s interview
• **TO DO: add image field to our blog posts and include in our RSS feed (Chris or Wilbur to do) for Drupal Planet
• Keep promoting on Linked In/Social Media
• Tagging sponsors, highlight speakers
• Ask volunteers to promote camp too
• Newsletter plans –

Conference Program - Joe

• We need at least 24 sessions.
• Joe confirmed all accepted speakers so far
• Current status: 11 sessions with speaker confirmed. 3 sessions accepted but no confirmation received from the speaker. 7 sessions TBD.
• Of the 7 TBD sessions …
• 3 of them I emailed the presenter asking for clarification on if they could come to MPLS to present as they are from out of town and I don’t know them. I haven’t heard back from any of the 3 yet. At least one seems more soliciting a keynote opportunity as they’re not involved with Drupal in any obvious way.
• 2 are from John Albin. Joe to pick 1 and let him know.
• 2 are from Jen Brueske. Joe to pick 1 and let her know.
• Other potential speakers?
• 2 more should be coming from Electric Citizen people (Wilbur, Adam)
• Someone from accessibility/disability services ?
• Any outreach for session speakers?
• phoenixhwriter@gmail.com offered to reach out to speakers on Starshot
• Dan put together a schedule spreadsheet
• Joe: I’ve updated this with details about accepted sessions, and confirmed speakers.

Website and Registration - Wilbur

• Registration numbers: 49 (paid) registered; are Early Bird sold out yet? YES; we are now selling Regular Price
• More content for website

Venue - Dan

• **TO DO: Need to start finalizing food by mid Aug
• Final numbers due by end of Aug
• **TO DO: We did not ask about food preferences, but could add this as a question during registration in the future. Should we ask current registrants? e.g. - vegan meals

Budget - Phoenix
**TO DO: Dan to connect with Phoenix about tracking

Project Management - Chris, Jen
Need someone leading more check-ins and meetings
Need someone tracking our TO DO list and action items

Social Events – Jen
Wed at Malcolm Yards; plan and promote
**TO DO: Put that on the site as an “official” event
Thu: 4-5:30 pm happy hour on site; any plans for people to meet up after for dinner? What role do we want to play? Or do we let people go there own way? (**we could unofficially suggest some places to meet up; Chris is going to the VFW for karaoke; **let’s work up a list to consider)
Fri : let people pick their own place, discuss and meet up after the unconference

Volunteers- Dimitri
Start assigning people to positions during camp (registration, parties, etc.)
**TO DO: Blaine to give access to the volunteer spreadsheet to Dimitri to work from