Camp Planning 6/25/24

Meeting notes:

Session Submissions

2. Sessions submitted, 8 accepted (space for 24 total). All the others are probably fine to accept but awaiting approval from at least one other person per our current policy of 2 reviewers to approve a session.
3. Submissions have been slow. Need to work on marketing this and getting more submissions.
4. One good way to do this is to reach out to people directly if there’s a topic you think they would be interested in talking about.
5. Or, put them in touch with me (Joe) and I can talk to them about it.
6. Another idea would be to come up with a list of things we think would be a good fit, and then broadcast that list and allow people to self identify as someone who can talk about things on that list.
7. Would prefer to have summaries for session acceptance / rejection

Other ideas for promotion for session submissions: (need 16 more)

• TCDC team (Wilbur, Chris… any others? Jer)
• State employees using Drupal? (Mike Foley)
• UMN employees using Drupal (Dmitri)
• Oz and his case study
• Chicago-area folks? (Blaine trying to get Midcamp folks)
• Bernardo
• Jen

Keynote: Preston So

• Need him to submit his session content so we can publish and promote

Unconference: Tim Erikson

• **Are we still doing Thu and Fri afternoons? Still on the table
• Another idea is to have the Keynote on its own time slot (not during lunch), and only do Unconference on Friday afternoon, and do 60 mins of Lightning Talks at the end of day on Thursday

Sponsors: Wilbur

• Horizontal is still on the table.
• Valuebound
• Velir is this month. Eager to get our logo on the site.

Budget: Phoenix

• To view fees: https://dashboard.tito.io/twin-cities-drupal/2024/reports/expenditure
• Each meeting, Phoenix will give an update on budget projections (income vs expenses)
• $2,850 in registration (out of $10,000) – 23 paid registered
• $6,850 in sponsors (out of $21,500)

Marketing: Blaine

• Get the message out “limited number of early bird tickets available. Get yours before they sell out, and we move to Standard Pricing”
• 6/18 - Time Keeps on Slipping post to social (Mastodon, Twitter, and Slack channels)
• 6/25 - Session Sampler blog POSTED

Question - how do I publish/link the Blog posts?
New LinkedIn TCDC Page created: https://www.linkedin.com/company/twin-cities-drupal-camp

6/26 - Time Keeps on Slipping email + blog post email in draft - ready to send
*Promote/thank sponsors on all channels, including new ones (LinkedIn)
7/1 - post Blog link on social (Masto, Twitter, Slack, LinkedIn)
7/9 - keynote speaker feature blog & email
Messaging to send: “Early Bird is a limited block of tickets - so sign up now and take advantage of the low price” (before standard pricing takes effect)
Reach out to DropTimes about promo articles

Project Management

• Recovery from sickness sorry for being silent this week. 🤢

Website: Wilbur
Set up RSS feed from blog and submit for approval to Drupal Planet (when blog spots are ready)
https://www.drupal.org/drupalorg/docs/content/planet-drupal
This link is the post we need to create to request that our blog is on Drupal Planet

Social Events: Jer

• WED: Plan on Malcolm Yards for Wed night welcome party (someone to verify nothing else big happening that night)
• Some want to go to VFW for karaoke later
• THU: start with bar at the venue and then people can go off to dinner and/or bars
• Who is researching bars to meet up in the evenings? Jer suggested Town Hall Tap, he will do the ask
• Could we do board games in the student union?
• Dinner plans for people to meet up (sign up sheet for a few places, with one lead and others request to join the group)
• FRI:
• Dinner and drinks for the volunteer committee? (*this was done at MidCamp). Followed by games open to everyone?
• Casket Arts could be an option? Or Horizontal?
• Other ideas
• Blaine throws out the Wiseman as an idea ($500/hr, maybe discounted) plus food and drinks - https://wam.umn.edu/venue-rentals
• Next Steps
• Jer to look into Town Hall Tap room idea
• (someone) to verify Malcom Yards plan for Wed

Volunteers:

• Jen offers to help out wherever needed!
• Sponsor asks (Wilbur)
• Social event planning (Jer)
• Marketing and promotion (Blaine)
• **any other volunteers?
• Dmitri? Blaine will let us know