Camp Planning 6/11/24

Meeting Recap

Sponsors

We need to define and follow a process for incoming sponsors

• Assign a discount code (if applicable)
• Send thank you note
• Schedule promotions
• **Phoenix volunteered to document process

Venue

• Party space: we can reserve a bar for the West Wing on Thu @ 5pm as an easy way for people to socialize at the end of day without need to travel. Suggest 60-90 minutes max (people will be hungry and tired), with the option to meet up afterwards offsite.
• Otherwise, venue plans on hold

Conference Programming

• Sessions: Jer volunteered, but may be short on time for leading? Perhaps someone else could take the lead on this while keeping the same review committee? We need someone who can regularly monitor incoming session proposals, make sure they are reviewed by committee and then published to the site
• Keynote: We have Preston lined up and it’s posted on the homepage. Should we make a session node and link to it? (**should we have a “handler” assigned to the speaker, like we did last year)
• Unconference: Tim Erikson will be leading it again? Wilbur to confirm
• Phoenix raised idea for alternatives for people who aren’t interested in the Unconference, held in separate room (organized by Oz?)
• Would prefer to have summaries for session acceptance / rejection

Budget: Phoenix

• Next Steps
• To view fees: https://dashboard.tito.io/twin-cities-drupal/2024/reports/expenditure
• Each meeting, Phoenix will give an update on budget projections (income vs expenses)

Marketing: Blaine

• Email about registration posted 6/10; moved session sampler until 6/17, and I’m revising the draft blog post for that; the email for 6/24 will be blog post about Preston and keynote, I hope
• Blog posts with Drupal Planet
• We’ll need two blog posts before we are accepted into sync.
• Documentation for the process: https://www.drupal.org/drupalorg/docs/content/planet-drupal

Next Steps

• Intro blog post about TCDC
• 6/17 - session sampler blog post and email - include accepted session link
• 6/24 - keynote speaker feature blog & email
• Early Bird is a limited block of tickets - so sign up now and take advantage of the low price

Project Management

• Requests for Updates to come out Monday & Friday.

Website

• Set up RSS feed from blog and submit for approval to Drupal Planet (when blog spots are ready)
• https://www.drupal.org/drupalorg/docs/content/planet-drupal
• This link is the post we need to create to request that our blog is on Drupal Planet

Social Events

• Who is researching bars to meet up in the evenings? Or could we do board games in the student union?
• Dinner plans for people to meet up (people suggest places and others request to join the group)
• Plan on Malcolm Yards for Wed night welcome party? (verify nothing else big happening that night)

Next Steps

• Need a lead person here