Drupal Meetup March 2024

Drupal Pune Regular Activities

We discussed strategies on what would be the best ways to do regular meetups and help community members actively participate in meetups and events. Here’s a summary:

• Active Marketing
• Regular posts and promotions
• Drupal Pune Newsletter:
• Proposal to create a Drupal Pune Newsletter and include Drupal openings in India.
• Need further discussion.
• Rahul will do research on this with Sushil’s help and present their findings in next meetup.
• We’ll be exploring marketing automation tools like:
• Open source: Mautic
• Paid: Hootsuite, etc.
• Dipak will research on this and set up something
• Designs:
• We often need design assets for social marketing and posts
• We need to prepare the list of posts/topics we need designs
• Nikita will prepare the list
• Misc:
• Mails from drupalpune12 [at] gmail.com often go to spam. 
• Dipak: Find a way so that emails don’t go to spam
• Community communication & collaboration:
• The current use of DIA Slack for community communication was discussed.
• Concerns were raised regarding the loss of message history due to using a free instance.
• It was proposed to transition community communication to the #pune channel in the Drupal Official Slack workspace to preserve message history and facilitate better collaboration.
• Action items:
• Announcement to be made to all community members regarding the transition and instructions for joining the new channel to be disseminated by Dipak.
• Nikita to support marketing.
• We also decided that it’s team lead's responsibility to post their team’s MOM in respective channels
• Splash awards:
• We want to host a Pune version of Splash Awards.
• Aastha will research the best way to do this and present it in the next meetup.
• Re-launching Drupal Campus Ambassador Program and Mentorship for GSOC
• We had a discussion where Aastha volunteered to lead the re-launching Drupal CAP
• Others showed interest in helping with this:
• Ruturaj, Vighnesh, Rahul
• Anyone else interested, please reach out to us in #pune channel in Drupal Official slack
• Consideration for Drupal Pune Mascot
• The need for a mascot for Drupal Pune was discussed. Further brainstorming and decision-making are required.

Drupal Camp 2024

We also discussed the plan and strategy for hosting DrupalCamp Pune 2024.

Here’s the summary of the discussion:

• Tentative date and venue for Drupal Camp Pune 2024:
• It was agreed upon to schedule DrupalCamp on 19th—20th Oct tentatively. Further deliberation is needed to finalize the location
• Attendees ROI:
• Networking opportunities
• Job prospects
• The value of obtaining Acquia certifications was emphasized to empower attendees with in-demand skills and credentials.
• Sponsorship ROI:
• Get in touch with previous sponsors to understand the expectations.
• Paid or Free Camp:
• Attendees debated whether sponsorship for the event should be paid or free.
• Consensus was reached to opt for a pay-for-value approach
• Discussed the idea of bringing participants from outside India to enhance the diversity and richness of the event.
• Drupal Camp finance retrospective
• Rahul Shinde to explore the options for Drupal Pune to manage finances for camps efficiently.
• Research around creating a non-profit entity for Drupal Pune.
• Collaboration:
• The possibility of collaborating with other communities was explored. 
• Explore the possibility of collaborating with DrupalCons. Proposal for free tickets for DrupalCon. Need to get in touch with the Drupal Association to discuss the same.
• We created teams for DrupalCamp. We invite everyone to reach out to us in #pune channel if you want to join any team:
• Marketing:
• Lead: Nikita
• Reviewers: Ajit and Dipak
• Team: Asmita, Vighnesh, Ruturaj, Ishita
• Website Team:
• Lead: Sushil
• Team: Abhisek, Asmita, Pankaj
• Sushil: To arrange a meeting to discuss web development strategy
• Design team
• Lead: Aastha (Tentative)
• Aastha will reach out to various designers for collaboration.
• Sponsorship
• Lead: Dipak (Tentative)
• Team: Nikita
• Dipak will set up a meeting to discuss strategy on how to reach out to sponsors
• Speaker coordination
• Lead: Ajit
• Networking Event
• Lead: Abhisek
• Logistics:
• Lead: Asmita
• Bi-weekly meetings
• Lead: Vighnesh
• Action item:
• Create a different calendar, so everyone can subscribe
• Make a decision on splash awards.
• Team leads must join to connect and discuss the progress/action items.

Plan for next Meetup:

1. Date for meetup:
1. 27th April
2. Agenda:
1. Guidance for attendees for Acquia Certifications (Every meetup should have a discussion)
2. BOF on Career opportunities/path (Every meetup should have a BOF for this)
3. Tech sessions to be decided
4. What’s new you’ve worked with in Drupal.
5. First contribution: getting started
6. Splash awards strategy update: Aastha
7. Drupal Pune Newsletter update: Rahul
8. Decide on agenda for next month
3. Location for next meetup:
1. Abhisek volunteered to look for a place with Asmita’s help
2. Location preference: Near Shivaji Nagar.
3. A place with AC and good seating and accessibility