Last updated 2 June 2014.

Common tasks

For a group organizer (formerly called "admin" or "manager"), the common tasks are:

  • Make sure welcome information is useful and relevant to new and returning members. You can use that to highlight important posts, explain how to use the group (and how not to), etc.
  • Set the tone for the group: everything from the welcome message to starting and responding to discussions in your group helps to set a tone. The organizers, as stewards for group members, help set this tone.
  • Resolve disputes. If disputes should arise, try to resolve them keeping a positive attitude.
  • Create vocabularies for your group.
  • Create and manage separate pages (tabs) in your group.
  • Have fun!

Tasks specific to particular types of groups

  • Regional groups
    • Promote local meetings
    • Archive notes from group meetings
    • Facilitate members asking for help
    • Route technical questions to the right group or issue queue
  • Topical/working groups
    • Assemble resources using wiki pages (documentation, tutorials, case studies, etc.)
    • Archive notes from group meetings
  • Event planning groups
    • Explain how people can get involved
    • Archive notes from group meetings
  • Project-related (modules, distributions, etc.) groups
    • Update progress or provide roadmaps
    • Explain how people can get involved in contributing

Group manager capabilities

As an organizer of a group, you will see five tabs at the top of the group that are not public:

  • Home - The tab for the group's home page. By default this is simply a reverse-chronological list of posts, with the group description prepended, but it can be replaced with a different page ("Pages," below).
  • Edit - Change group metadata: title, description, mission, type, status (open, closed, moderated), language, public/not public ("list in directory")
  • Taxonomy - Add or edit vocabularies that pertain only to this group. Each vocabulary will be shown on the post authoring form. Use categories to organize content within your group. More information about using taxonomies in your group.
  • Broadcast - Send email messages to every member of your group. Use sparingly.
  • Pages - Replace the default home page or add additional pages to your group using a panels system. Examples: Ecuador, Drupalcon Brasil, Drush (note additional page tabs). roles

Anonymous users:

  • View content, search content

Authenticated users:

  • Do everything anonymous users can, plus:
  • Join groups
  • Post comments on nodes with commenting enabled
  • Subscribe to content or users
  • Vote on and post in polls
  • Create content in any group of which they are a member -- discussions, wikis, events, polls

Group organizers:

  • Do everything authenticated users can, plus:
  • Alter the group description and home page
  • Add subsidiary pages to their group
  • Edit all content posted in their group
  • Add and remove other organizers
  • Send plaintext email to everyone in their group using the "Broadcast" tab
  • Create taxonomy vocabularies within their group site editors:

  • Do everything group organizers can, plus:
  • Moderate, approve and deny groups in moderation queue
  • Delete nodes and comments posted in groups
  • Revert revisions on nodes
  • Edit or delete vocabularies in groups (group organizers cannot)
  • Edit or delete vocabulary terms in groups (group organizers cannot)
  • Promote high-quality content to the g.d.o home page (via fasttoggle) site adminstrators:

  • Do everything site editors can, plus:
  • Create redirects from common guesses for group names to the actual group (e.g. nyc for new-york-city)
  • Alter everything on the g.d.o site