Last updated 29 September 2015. Created on 20 January 2007.
Edited by JoAMoS, Brian MacKinney, rjerome, catdevrandom. Log in to edit this page.

Basic preferences

A number of settings are available at admin/settings/biblio (admin/config/content/biblio in 7.x). There, it is possible do the following:

Base URL
This sets the base URL used to access the biblio module (e.g. /biblio ).
Number of results per page.:
This sets the number of results that will be displayed per page.
Restrict users such that they can only view their own biblio entries
This option restricts the users capability to view biblio entries. They will only be able to see the entries which they have created and own.
You can integrate with the footnotes module here.
Integration with the footnotes module
Depends on: Footnotes (enabled)
This will convert <bib> tags into <fn> tags. This will cause intermingled <bib> and <fn> tags to be sequentially numbered. For this to work, you must put the <bib> filter ahead of the <fn> filter in the filter chain. If this option is not set, <bib> and <fn> tags will be handled separately.
You can set an openurl link here
OpenURL Base URL:
This sets your institution's base OpenURL gateway, which is used to generate OpenURL links. To implement a "Universal" OpenURL system, try using OCLC's OpenURL Resolver Registry gateway:
OpenURL Image:
Enter a path to your image here, this image will be used as button which when clicked will find the entry via the OpenURL link
You can set the default sorting and ordering for the /biblio page here.
Sort by:
Author, Title, Type, Year
Descending, Ascending
You can set the default style for the /biblio page here.
Normalize author names when displaying biblio records
Tries (doesn't always work) to reformat author names so that they are displayed in the format "Lastname, Initials" e.g. Smith, J.S. (Note: This setting does not modify the entry in the database, it only reformats it's presentation. This option can be turned off at any time to display the original format.)
Links open in new browser
This causes the Author and Title links to open in a new browser window
Node Layout:
Only Fulltext if available
This alters the layout of the "node" (full) view.
Style: (This alters the layout of the "list" view)
Council of Science Editors (CSE)
American Psychological Association (APA)
Institute of Electrical and Electronics Engineers (IEEE)
Classic - This is the original biblio style
You can set the RSS defaults here.
Allow RSS feeds of new biblio entries
This will create an rss feed of the most recent biblio entries. It will be available at /biblio/rss.xml
Number of items in the RSS feed.:
Limits the number of items in the /biblio/rss.xml feed to this number.
You can set the Taxonomy defaults here.
Use keywords from biblio entries as taxonomy "free tags"
This option allows user to add keywords (free tags) to describe their documents. These keywords will be registered as taxonomy.
Select vocabulary (category) to use for free tags.

Publication types

Biblio comes with a large number of pre-defined publication types, such as books, journal articles, conference papers, newspaper articles, etc. For each type, a set of compulsory and optional fields are defined, as well as the order that they are presented to the end user. You will probably want to fine-tune the settings, in order to avoid unnecessary complexity in the new publications form.

You can alter the fields for all publication types, both the default ones and the ones you create yourself.

Selecting possible publication types

In the Biblio Settings, click on Fields, and then Publication Types (/admin/settings/biblio/fields/type)
(admin/config/content/biblio/pubtype in 7.x) . A list of existing publication types is presented. You can show/hide types according to your needs.

By selecting "Add new type" you can create a new publication type from scratch. When a new publication type is added, it will contain all the default fields. This also allows the administrator to override any of the default settings for any given type.

"Reset all types to default" will remove all customizations made to the existing publication types. It will also delete all the fields from custom publication types - but you will have to delete them yourself, by clicking on the "Delete" link in the list of publication types (visible only to custom publication types).

Customizing fields for existing publication types

In the Biblio Settings page (/admin/settings/biblio), click on the "Fields" tab (it will take you to /admin/settings/biblio/fields) ((admin/config/content/biblio/fields in 7.x) . You will see a list of field settings that are common to all publications types.

  • The checkbox "Common" indicates which fields will always have the same settings for all types.
  • Use "Title" and "Hints" to set the texts which will be display on the input form.
  • Checking "Required" will force the user to supply a value for this field.
  • The weight value changes the order which it is rendered on the form with smaller values floating to the top of the form. Drupal 6.x only: the order that the fields are shown can also be changed by dragging and dropping the row using the four-arrow icon on the left of each row.
  • Drupal 6.x only: "Autocomplete" controls if the form will suggest values to the user based on existing entries in the database.
  • Finally, for each author field you can choose a set of author roles. Assigning different roles to authors within the same field, e.g. primary and secondary authors within the authors field, allows to theme them differently.

After you have defined the global settings for the fields, you can adjust also the fields for each publication type. To do so, click on "Publication types" (/admin/settings/biblio/fields/type/) ((admin/config/content/biblio/pubtype in 7.x). Select the publication type you want to adjust and click on "edit". The form for adjusting the fields is similar to the previous one, with the following differences:

  • Checking the "Visible" box will add the field to the input form. Non-visible fields will still be available in the New Publication form, however they will be grouped in a hidden div under the title of "Other Biblio Fields".
  • Fields which are greyed out on this page have been set to "common" on the admin/settings/biblio/fields (admin/config/content/biblio/fields in 7.x) page.

Don't forget to save your changes to each form before changing pages or clicking in a tab.

Access control

Some permissions related to the Biblio module are controlable on the admin/access page:

  • administer biblio - gives access to the administrative area of the module
  • create biblio - grants the permission to add a biblio item
  • edit all biblio entries - grants permission to edit all biblio entries, included entries made by other users
  • edit own biblio entries - grants permission to edit biblio entries created by the user
  • import from file - grants permission to import entries from a text file (such as a BibTex or EndNote file)
  • show download links - shows the download links for files attached in the biblio entry. The user has to have also the permission to see those files granted by the Upload module.
  • show export links - shows the export links (to Bibtex, RIS, Endnote, etc.)
  • show filter tab - allows the user to filter the biblio list results
  • show own download links - shows download links only to biblio entries created by the user
  • show sort links - shows the links to sort and order the list of biblio entries
  • view full text- allows the user to see the full (HTML) text of the entry


Author types

(Multiple roles for a type are possible, write something about it here?)

Other settings

As any other Drupal content type, a Biblio item can also have some default settings to be presented to the users in the Create Content form. By accessing Administer > Content Management > Content types > Edit Biblio, you can change:

  • Title field label (default: Title)
  • Body field label (default: Body)
  • Remove completely the option of adding a body to the item
  • Minimum number of words to the body
  • Submission guidelines - helpful to give instructions to the end users about adding a Biblio entry
  • Default workflow options, such as if the node is published or not, sticky in the top of lists, promoted to the first page, etc.
  • Default comment settings.

Looking for support? Visit the forums, or join #drupal-support in IRC.